Overview

3 years of related experience; a combination of education and experience may be considered. Experience with Microsoft Office, including Word, Excel and PowerPoint. Strong organizational skills; attention to detail; customer service and time management skills. Demonstrated initiative. Ability to prioritize and execute multiple tasks and meet deadlines with minimal supervision. Solid writing, editing and proofreading skills. Excellent interpersonal skills and ability to communicate professionally with diverse constituency, including senior faculty and administrators. Demonstrated professionalism and good judgment. Ability to handle complex and confidential information with discretion. Ability to work across teams and with a variety of projects and constituencies. Strong skills in Word, Excel and PowerPoint required. Experience with Canvas and Concur a plus. Familiarity with Harvard and experience providing complex administrative support to one or more supervisors in an academic setting preferred.All formal offers will be made by FAS HR. Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner including virtual interviews, remote onboarding, and remote work. The History of Science Department sits in Harvard s Division of Social Science, which is strongly committed to creating and supporting a diverse workforce. Respect and fairness, kindness and collegiality, and trust and transparency are among the values we espouse and promote in our workplace culture. We work hard to ensure a healthy, inclusive and positive environment where everyone does their best work in support of Harvard s mission. Provides wide ranges of support including, but not limited to: typing, composing and editing letters, memoranda, reports, lecture/course materials, presentations, and cases. Prepares copy for publication or submission of grant proposals and/or reports. Manages complex calendars, arranges for meetings, appointments and faculty travel. Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses Internet and has knowledge of Harvard wide resources available to Faculty, Students and Staff. Creates and maintains filing system. Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination. May be responsible for obtaining permissions and copyright registration. Assists faculty member with the submission of corporate card receipts, required financial forms, and advices faculty of upcoming payment deadlines and policies regarding reimbursements for travel or specific grant related expenses. Faculty Affairs Supports a number of faculty affairs related processes and events over the course of the year. Working with the Director of Administration and Faculty Committee members on searches, promotions, and annual appointments. Coordinating advertising, candidate materials, candidate talks, and dossier. General Duties Monitors office supplies, purchases supplies for kitchenette, helps support department events, and acts as a member of the administrative team providing backup when